• Executive Assistant I, General

    Location US-IL-Downers Grove
    Job ID
    2019-113323
    Institution
    Adtalem Global Education
    Department
    Government Relations
    Employment Type
    Regular Full-Time
    FLSA Status
    U.S. - Non-Exempt
  • Opportunity at a Glance

    The position provides a wide range of administration, general support and analysis duties of a highly responsible and confidential nature for three senior leaders. The position will have regular exposure to confidential material and requires a great deal of professionalism, discretion and integrity in dealing with internal and external contacts.

     

    Responsibilities

     

    • Anticipate the needs and use discretion when setting priorities to keep the leaders updated and aware of meetings, agendas, travel, upcoming events, deadlines, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors.
    • Manage the leaders' extremely heavy calendars and contact databases to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, handles invoices and contracts, and reserve and prepare facilities and catering.
    • Act as a liaison between the leaders and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
    • Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
    • Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or Presidential Cabinet.
    • Maintain accurate records and files including SharePoint database management; develops and maintains filing systems to include electronic and hard copy, computer diskette and network systems; ensures filings are in proper format and filed in a timely manner; supplies information upon request.
    • Provide administrative support for other member(s) of the Executive Cabinet as assigned/directed by leader.
    • Manage annual budget process and assist with tracking/coding expenses.
    • Organize large meetings and events which may include multiple departments of the organization and institutions/companies.
    • Offer support and assistance to other departments and employees as needed for special projects and/or events deemed appropriate by the supervisor.
    • Completes other duties as assigned.

     

    Qualifications

    • Bachelors Degree required but may substitute a combination of education and experience.
    • 5 years executive assistant experience.
    • Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications; Meeting note taking.
    • Excellent organizational, oral and written communication skills
    • Ability to multi-task, work independently and as a team member.
    • Ability to maintain composure when working under pressure.
    • Attention to detail.
    • Ability to use good judgment and discretion daily as well as when presented with confidential information.

     

     

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    We are proud to be an EEO employer M/F/D/V. At Adtalem, we welcome everyone and have a strong commitment towards diversity and inclusion. We encourage our Colleagues to be their true authentic selves and support laws that prohibit discrimination everywhere we do business. We also maintain a drug-free workplace.

    Who We Are

    The purpose of Adtalem Global Education is to empower students to achieve their goals, find success, and make inspiring contributions to our global community. Adtalem Global Education Inc. (NYSE: ATGE; member S&P MidCap 400 Index) is a leading global education provider and the parent organization of Adtalem Educacional do Brasil, American University of the Caribbean School of Medicine, Becker Professional Education, Chamberlain University, EduPristine, Ross University School of Medicine and Ross University School of Veterinary Medicine. For more information, please visit adtalem.com.

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